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What is my PIN and where do I find it?

Views: 130 Created: 2019-06-13 10:29 Last Updated: 2019-06-13 10:37


What is the PIN requirement for filing 941, 944, 940 forms?  How do I obtain my PIN?


The PIN is an IRS requirement for the electronic filing of 941, 944, and 940 forms and is used in place of your signature on these electronic documents.

The 941/944/940 electronic filing PIN is a different number than the EFTPS PIN and/or the tax filing practitioner PIN.

If you have lost your PIN, please contact the IRS at 866-255-0654 to obtain this information.

If you have not obtained a PIN, you can file a PIN application within Yearli electronically at no cost.

    Procedure 1 (Create a 940/941/944 PIN Application)

    1. Click the Payer List button.
    2. Highlight the desired payer by clicking the name once.
    3. Click the Add Form button.
    4. Make sure Federal is selected in the Federal/State drop down menu.
    5. Choose 940/941/944 PIN Application from the Form Name drop down menu.
    6. Fill in all required fields (in bold) on the 940/941/944 PIN Application form.
    7. Click OK to save and close the form.

    Procedure 2 (E-filing a 940/941/944 PIN Application)

    1. Click on the E-file Center button.
    2. Choose Form 940/941/944 PIN Registration (Apply for PIN).
    3. Click Next.
    4. Choose the payer.
    5. Click Next.
    6. Place a checkmark in the I agree to the terms of the Electronic Filing Authorization checkbox.
    7. Click Send.

    The IRS will send the PIN to the IRS Authorized Signer via U.S. Mail within 7-10 days after the PIN Registration process has been completed.  Allow up to 45 days for the PIN Registration process to complete.  The IRS cannot activate the PIN until the signed Statement of Receipt has been returned, acknowledging that the PIN was received by the signer of the PIN Registration.  The Statement of Receipt should be returned within 10 days.

    You are required to have a separate PIN for each EIN.  If you will be filing forms for multiple EINs, the IRS suggests that you file to become a Reporting Agent.  A Reporting Agent will be given a 5-digit PIN to use when filing for multiple companies.  For further information regarding becoming a Reporting Agent, please visit the What is the difference between filing as a Taxpayer vs Reporting Agent knowledge base document.

    If at any time in the future a new person will be 'signing' the 941, 944, or 940 form for a particular EIN, a new PIN will be required to correspond to the new signature.

    If you have any questions regarding your application, contact the IRS e-file Help Desk at 866-255-0654.


    • Current version of Yearli